Privacy Notice for The Integrate Agency CIC
(Updated 22 May 2018)
We ask that you read this privacy notice carefully as it contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and on how to contact us and supervisory authorities in the event you have a complaint.
Who we are
The Integrate Agency CIC collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.
The Integrate Agency CIC is the data controller of the personal information you provide to us. This means the Integrate Agency CIC determines the purposes for which, and the manner in which, any personal data relating to the Integrate Agency CIC to be processed.
Why do we collect and use your information?
The Integrate Agency CIC understands it must process data legally, fairly and in a transparent manner. The General Data Protection Regulation (2016/679 EU) (GDPR)] sets out a number of different reasons for which a company may collect and process your data, including:
Legitimate Interest – in some situations we will process your data to pursue our legitimate interests as a community interest company, in ways which might reasonably be expected as part of running the organisation and which do not materially impact your rights, freedom or interests. For example, one of our charitable activities is to bring together members of voluntary and community sector organisations in the pursuit of our community interests, and we will use data you provide to us to contact you with the latest news about our forums and meetings, by email, post, or phone.
Legal compliance – if the law requires us to, we may need to collect, store and process your data. For example, we pass on your contact details to HMRC if you claim Gift Aid on your donation to us.
Consent – in specific situations we may process your data with your consent. For example, if we need to pass your details on to a third party as part of the service we offer you, we will only do so with your consent.
When we collect information about you
Which data is collected?
How and why do we use your personal data?
The Integrate Agency CIC keep information about you on computer systems and also sometimes on paper.
In accordance with the above, the personal data is collected and used for the following reasons:
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
How long your personal information will be kept
In accordance with the GDPR, the Integrate Agency CIC does not store personal data indefinitely; data is only stored for as long as is necessary to complete the task for which it was originally collected.
How do we store your data?
Who do we share your personal data with?
We only share your data when necessary to perform the task you expect us to perform. We will only share your data with trusted third parties who take data protection seriously. Depending on why you have provided your data to us, we may share this with:
What are your rights over your personal data?
You have the right to request:
You can contact us any time
firstname.lastname@example.org tel: 07790 666 317 and speak to Eoin Heffernan, Chief Executive Officer. If the request is manifestly unfounded, excessive or repetitive, we reserve the right to charge a ‘reasonable fee’, as per the Information Commissioner’s Office guidance.
How can you stop the use of your personal data for legitimate interest direct marketing?
How can you contact the regulator?
If you feel that we have not handled your data correctly, or you are unhappy with the response to any of the requests you have made to us about how we handle your data, you have the right to contact the Information Commissioner’s Office. You can call them on 0303 123 1113 or via their website.
Please email email@example.com tel: 07790 666 317 and speak to Eoin Heffernan, Chief Executive Officer.
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Changes to this statement
Any changes to our Privacy Statement will be placed here and will supersede this version of our Policy. We will take reasonable steps to draw your attention to any changes in our Policy. However, to be on the safe side, we suggest that you read this document each time you use the web site to ensure that it still meets with your approval.
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